State officials have denied a federal request to disclose personal information of Kansans using the Supplemental Nutrition Assistance Program.

On May 6, the Kansas Department for Children and Families received a letter from the U.S. Department of Agriculture that demanded “unfettered access to comprehensive data from all State programs that receive federal funding.” DCF spokeswoman Erin LaRow shared a copy of that letter and other communications in response to an inquiry from Kansas Reflector.

The USDA letter specified that information to be collected for each SNAP applicant or recipient included name, Social Security number, date of birth, personal address and records to calculate the amount of SNAP benefits participants received over time. It was signed by Gina Brand, senior policy advisor for integrity at USDA’s Food, Nutrition and Consumer Services division.

The requested data would cover the time period from Jan. 1, 2020, to the present, the letter said.

DCF’s SNAP data is held by a third-party database administrator, Fidelity Information Services LLC. That company notified DCF on May 9 that a formal request for Kansas SNAP records had been made from USDA and that because of federal guidance, they were required to disclose that information.

“As such, FIS intends to fully cooperate with the USDA in facilitating its request for information, as required by applicable law and the guidance,” wrote Prashant Gupta, FIS senior vice president. He then asked for DCF’s written consent.

DCF stopped the process in a letter dated May 14, sent by Carla Whiteside Hicks, the DCF director of economic and employment services.

“Please be advised that we do not consent to your providing the USDA the requested information at this time,” Whiteside Hicks told FIS. “As you know, our obligation to maintain these records in confidence is paramount and may only be disclosed to the USDA for specific program-related reasons. At this time, we are unsure as to the reason for the USDA’s request. As such, we are unable to consent to your turning the information over.”

Whiteside Hicks also said DCF will be asking the USDA to contact DCF directly in the future. She asked FIS to turn over any information that they may have already provided to the USDA and to also provide DCF with any written communications the company has received from USDA.

LaRow said DCF is reviewing the request from USDA related to the personally identifiable data of Kansans.

“Security of Kansans’ personal information is paramount to the agency, and we are committed to maintaining confidentiality consistent with state and federal law,” she said.

This story was originally published by the Kansas Reflector.